Duties of the Officers of the PCO

 


Elected Positions

The President

a.       The President is the Chief Executive Officer of the Organization and shall preside at the General Membership and Board of Directors meetings.
b.      The President shall, with the approval of the Board of Directors, appoint all Committee chairpersons, with the exception of the Nominating Committee Chairman, and shall have the power to appoint any other committees, with approval of the General Membership, necessary for the proper administration of the Organization.
c.       The President shall have the power, with approval of the Board of Directors, to replace any chairman for dereliction of duty.  Any chairman relieved of duty may appeal to the General Membership at the following General Membership meeting.  The dismissal, if appealed, shall not be considered valid until the General Membership has voted upon the dismissal.

 The Vice-President

a.       The Vice-President shall perform the duties of the President in the President’s absence or inability to serve.
b.      The Vice-President shall coordinate periodic programs of interest at the General Membership meetings

 The Treasurer

a.       The Treasurer shall be responsible for the custody of all Organization monies and shall deposit them in the bank designated by the Board of Directors in a timely fashion; the Treasurer shall issue receipts for all monies received.
b.      The Treasurer shall make disbursements for all expenditures incurred pursuant to the provisions of these Bylaws, by check, to be signed by the Treasurer and counter-signed by either the President or the Vice-President.
c.       The Treasurer shall keep account of all receipts and disbursements and shall present a report at each monthly General Membership meeting of the Organization.
d.      The Treasurer’s accounts shall be audited twice yearly; one audit shall cover the June through November period, and one the December through May period.  The audit shall be performed by a committee of four (4) members, two (2) from the Board of Directors and two (2) from the Membership, appointed by the Board of Directors.
e.       The Treasurer shall make an annual financial report at the regular June General Membership meeting.
f.        The Treasurer shall be bonded at the Organization’s expense.
g.       The Treasurer shall have custody of the corporate seal.
h.       The Treasurer shall serve as the treasurer for the annual House Tour and will provide the Membership with a House Tour financial report.

The Recording Secretary

a.       The Recording Secretary shall keep the minutes of all General Membership and Board of Directors meetings and shall maintain and preserve all papers and documents relating to Organization business.
b.      The Recording Secretary shall read minutes from the previous meeting at the General Membership and Board of Directors meetings.
c.       All papers and documents relating to the Organizations business shall remain the property of the Pullman Civic Organization.
d.      The minutes of the General Membership meeting shall report attendance count and shall include a copy of the attendance sheet.

Zone Directors (8 Available, 2 per Zone)

a.       Zone Directors shall be residents of the zones they represent.  In the event that no volunteer for a vacant position from this zone is forthcoming, volunteers may be sought from other zones.
b.      There shall be four (4) zones, each bounded on the east and west by the eastern and western boundaries of the Organization:

  •          Zone 1 from the south side of 111th Street to the north side of 112th Street
  •          Zone 2 from the south side of 112th Street to the north side of 113th Street;
  •          Zone 3 from the south side of 113th Street to the north side of 114th Street;
  •         Zone 4 from the south side of 114th Street to the north side of 115th Street.

c.       The two (2) Zone Directors of each zone shall partition the zone and each shall be responsible for his or her section.
d.      Each Zone Director shall appoint one (1) Block Captain for each street frontage of each block in his or her section.
e.       Each Zone Director shall distribute membership materials and the Pullman Flyer to the Block Captains for whom he or she is responsible.
f.        Each Zone Director shall serve as liaison between the Block Captains and the Board of Directors.


Appointed Positions

 Block Captains (appointed by Zone Directors)

a.       The Block Captain shall be a resident of the block they represent.  In the event that no volunteer for a vacant position from this block is forthcoming, volunteers may be sought from other blocks, preferably within the same zone.
b.      The work of the Block Captain is defined as:

  •          To contact residents of his or her block for the purpose of promoting the Organizations projects and membership in the Organization
  •          To serve as a welcoming committee of one to welcome any to new residents of the community
  •          To communicate any complaints, problems or nuisances that may arise to the Organization
  •          To encourage the residents of his or her block to attend Organization meetings
  •          To deliver the Pullman Flyer to all residents of his or her block.